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Request for Proposals:
Lead FLN Support Program

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Apply by: 31st July 2024

Read this page carefully to understand the proposal requirements.

Global School Leaders (GSL) requests proposals from data collection organizations with a presence in Sierra Leone to conduct research activities for our Lead FLN (Foundational Literacy and Numeracy) Pilot Programs funded by the Bill and Melinda Gates Foundation.

Background to Lead FLN

Lead FLN is a collection of evidence-informed guidance tailored for school leaders in Low- and Middle-Income Countries (LMICs). Lead FLN provides school leaders with insights into FLN, explaining its significance, outlining how children develop literacy and numeracy, and offering strategies for school leaders to support, promote, and lead foundational learning. Lead FLN is a public good, freely available for use by school leaders, practitioners, researchers, and all those interested in improving FLN. 

Proposal Requirements
A. Implementation and Evaluation of Lead FLN Programs:

GSL aims to create school leader training programs that are based on Lead FLN but tailored to the context in Sierra Leone, and we will look at how these school leader training programs enhance teacher-led FLN programs. We are working with two non-profit partner organizations - National Youth Awareness Forum (NYAF), and EducAid,  that are implementing foundational learning programs directly with teachers. In these partnerships, which will last one year, 

  • NYAF and EducAid will train teachers on FLN

  • GSL will provide customized context-specific learning modules for school leaders

  • NYAF and EducAid will also provide the Lead FLN training as an add-on for the school leaders for some of the schools. 

 

These partnerships will allow us to assess the effectiveness of adding school leader training to teacher-focused FLN programming. Each partnership will involve a different form of school leader support:  

  • The program delivered by NYAF in 75 schools (50 treatment + 25 control) will utilize videos and asynchronous learning material hosted on an online platform as the primary learning method, coupled with a few workshops (this program is technology-intensive and uses a blended learning approach).

  • The program delivered by EducAid in 75 schools (50 treatment + 25 control)  will utilize workshops as the primary learning method, along with physical workbooks to guide the offline mode of learning  (this program is workshop-driven).

B. Research Questions:
  1. What is the impact of adding School Leader training to a teacher-focused FLN program?

  2. How does a technology-intensive and blended-learning approach compare to a more workshop-driven learning approach in terms of its effectiveness?

 

C. Research Design

We will utilize a Randomized Control Trial (RCT) design for both programs (75 schools each; 150 schools in total) to assess the additive effect of school leader professional learning on FLN. The main purpose of this pilot RCT is to explore the implementation fidelity, efficiency, effectiveness, and validity of the two program designs. This research will help us improve the LEAD FLN design and the research instruments. We will assign the 75 schools into three groups for both programs:

  • 25 schools where NYAF and EducAid provide only teachers with FLN-focused professional learning or support;

  • 25 schools where NYAF and EducAid add school leader support in the form of Lead FLN;

  • 25 control schools with no intervention in both programs.

D. Research Location:

NYAF will implement the program in Bonthe, Moyamba, and Pujehun districts of Sierra Leone.  EducAid will be implementing the program in the Tonkolili, Bombali, and Falaba districts.

Scope of Work

The research design and instruments will be developed and finalized by GSL. EducAid and NYAF  will aid in acquiring the necessary permissions from the government for data collection.

 The data collection organization will be responsible for:

  • Team hiring, mobilization, and management

  • Instruments translations, as needed

  • Local Government/Education Department coordination, as needed

  • Pilot testing and recommendations on the instruments

  • Enumerator training with a second round of pilot testing and finalization of the instruments

  • Securing ethical board permission locally, as needed

  • Data collection and quality assurance

  • Data cleaning and reporting

 

The data collection organization will submit the clean datasets back to GSL, who will be responsible for analyzing the data. Further details about the scope of work are in the table below:

Research Activities at Base and Endline
Note
Quantity
Estimated Duration
Student Literacy and Numeracy Assessment
Conducted in a classroom setting for all students present on the day; Pen- and paper-based; Double-entry validation required (on at least 15% random sample of students with 95% match).
8 students each from grades 1-5 i.e. 40 students per school; Total number of students in 150 schools: 6000
150 mins
Teacher survey
Prefer the surveys to be tablet/phone-based
2 teachers in each of the 150 schools = 300 teachers
40 mins (20 mins each)
School Principal survey
Prefer the surveys to be tablet/phone-based
1 principal in each of the 150 schools = 150 principals
30 mins

Total duration per school is 220 mins.

Budget

The total estimated budget for the research activities at baseline and endline is USD 60, 000 (inclusive of overheads and taxes).

Delivery Timelines

The data collection timeline is outlined in the table below:

Output
Deadlines
Baseline preparations (personnel recruitment and government coordination)
Aug 2024 - Week 4 to Sep 2024 - Week 1
Enumerator Training and instrument pilot
Sep 2024 - Week 2
Data collection
Sep 2024 - Week 3 & 4
Data Entry, Cleaning, and Reports
Oct 2024 - Week 2

Note: The endline is expected to happen in July 2025; Details for which will be discussed closer to the timeline

Eligibility Criteria

The organization submitting the proposal

  • Must be a registered entity

  • Should have a presence (team/personnel/office) in Sierra Leone

  • Has conducted at least two student learning assessments in the past 3 years, preferably in Sierra Leone or West Africa

  • Has conducted at least three research projects in the education sector in Sierra Leone or West Africa  in the past 5 years

  • Experience conducting surveys with teachers and principals in a school setting is preferable

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

Criteria
Description
Weightage
Cost and Compliance
Financial proposal and fulfillment of all specified requirements
25%
Experience & Qualifications
Past experience, team profile, qualifications, and quality control
35%
Technical Proposal
Proposed methodology and implementation plan
40%
Online Information Session

For inquiries or clarifications, we are organizing an Information Session on Zoom on 25th July 2024 at 11:00 AM (UTC). You can sign-up using the button below.

Submission Instructions:

The proposals must be submitted by 11:00 PM UTC on 31st July, 2024. Please upload the following documents by clicking the 'Apply Now' button below:

  • Technical Proposal (Click here to download template)

  • Financial Proposal (Click here to download template

  • Organization Profile, CVs of assigned team leaders, and qualifications requirements for the data collection personnel (as part of the technical proposal)

  • Company Registration Certificate

  • Audit Statements of the last 2 years

  • Any other relevant documents (previously completed project completion/ research/ evaluation reports, as part of the technical proposal)

Submission Instructions

The proposals must be submitted by 11:00 PM UTC on July 29, 2024. Please upload the following documents by clicking the 'Apply Now' button below:

 

  • Technical Proposal (Click here to download template)

  • Financial Proposal (Click here to download template

  • Organization Profile, CVs of assigned team leaders, and qualifications requirements for the data collection personnel (as part of the technical proposal)

  • Company Registration Certificate

  • Audit Statements of the last 2 years

  • Any other relevant documents (previously completed project completion/ research/ evaluation reports, as part of the technical proposal)

Key Dates and Submission Deadlines
Activity
Date
RFP Announcement date
18th July 2024
Information session
25th July 2024
Proposal submission deadline
31st July 2024 by 11:00 pm (UTC)
Announcement of shortlisted organizations
5th August 2024
Panel interviews with shortlisted organizations
6th - 7th August 2024
Compliance and Reference Checks
12th August 2024
Announcement of selected organizations
12th August 2024
Contracting and Vendor Registration
Week of 19th August 2024
Coordination and Context Setting
Week of 19th August 2024
Project Implementation commencement
26th - 31st August 2024
Expected contract end date
End of August 2025
Contact Information

For any inquiries or clarifications, please contact Tejas Airodi at tejas@globalschoolleaders.org

 

Note: Suppliers must carefully read and understand all the requirements before submitting their proposals. Failure to comply with any specified conditions may result in the rejection of the proposal.

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About GSL

School leaders have the potential to make incredible changes in the lives of students by building a strong school culture and helping teachers provide great instruction. Yet, school leadership has not been prioritized in low and middle-income countries. GSL works to change that through the following workstreams:
 

  1. We catalyze and support local partner organizations to deliver and scale high-quality training to school leaders. 
     

  2. We generate insights from our partners and the broader research community to inform education policymakers, researchers, and practitioners on the best ways to support and develop strong school leadership. 
     

  3. We connect our partner organizations with each other for deep learning between themselves and amongst the broader school leadership community - governments, funders, and policymakers.

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